Google Apps, Tech

Grant Email Access to Someone without Giving Your Password

Posted by Bern Medina

I am not affiliated in any way with Google and I promote Amazon products as one of its independent associates. As an Amazon Associate I earn from qualifying purchases.

You can give someone access to your email account without revealing your password to them. Gmail’s Delegates feature allows you to do so.

For whatever reason, you want someone else to read, delete, and send emails for you on your own Google account. Sounds like you must give your account password to them. However, revealing your password means that you will give them access to all your other Google apps under that account, such as Drive, Photos, Youtube, Google Play, etc. Also, they will have access to your account settings, including security, which means they can change passwords, security questions, and back-up emails and phone numbers. You don’t want them to take control of your Google account. You just want them to manage your emails for you. Gmail’s delegates feature is just what you exactly need.

Here’s how to give someone access to your email account without giving them your password:

You must first log in to your Gmail and click the gear icon >> Settings on the upper right-hand corner of the mailbox.

Next, on the Settings page, go to the Accounts and Import tab; then, scroll down to the Grant access to your account area and click the “Add another account” link.

On the pop-up window, you will be asked to enter the e-mail address of the person you are granting access to. Note that it must be a Gmail account. Then, click the “Next Step” button.

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Double-check the email address before you click the “Send email to grant access” button.

You will then notice the following notification at the top your mailbox:

The owner of the delegated account has 7 days to accept the granted access by clicking a link sent to their e-mail address.

There you have it. Now you can give someone access to your Google mail without giving them your password. Thanks to Gmail’s Delegate feature!

More on Google Apps

I am big fan of Google apps and in the coming days, I will share my experiences with some of my most favorites. If you want to learn more about all the Google apps that you can use for work or small business, check out this book I’ve found in Amazon:

Google Apps Made Easy: Learn to work in the cloud (Computers Made Easy Book 7)

Thanks for reading!

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